One month down in 2025: How are your resolutions coming along? Check out how to get back on track here.
How to Use Dropbox for a Perfect Valentine’s Day
Valentine’s Day is all about showing appreciation for the special people in your life - a partner, a close friend, or a family member 🤗. Whether you’re celebrating together or from a distance, Dropbox can help you make the day a tiny bit more special. Here are some fun ways to share the love 😻. ❤️ Create a Shared Photo Album Gather all those adorable (and maybe slightly embarrassing) photos and videos from throughout the year into a shared Dropbox folder. Organise them into a digital scrapbook so you can relive your greatest moments 💞. 💌 Plan a Virtual Date If you are in a long distance relationship or perhaps have pals who live far away, Dropbox can help you organise a virtual hang out. Share a playlist , a movie file or even a special dinner recipe so you can enjoy the same experience together, whether it’s a romantic date or a fun night with your besties 🤗. 🎶 Create a Romantic Rewind Playlist Music sets the mood, so why not create the ultimate playlist that reflects your relationship? You can link your favourite songs on Paper and relive the moments you heard them. Whether it's slow ballads, your favorite road trip tunes, or that one song that always makes you both laugh, it’ll be a soundtrack to remember 💗. 🎥 Gift a Personalized Slideshow Make your favourite memories shine by creating a slideshow of your best moments together. Add music, captions, and maybe even some inside jokes, because nothing makes you laugh or brings you closer than a perfectly timed meme in the middle of your sentimental montage 🤓. This Valentine’s Day, use Dropbox to share love, laughter, and and a little extra joy (or romance) with the people who matter most to you. ❤️ Do you have any fun or creative ways to use Dropbox for Valentine’s Day? Let us know below 💬Introducing:: Dark mode for Paper
Overview Dark mode has been one of Paper’s most requested features from our users. We are now very happy to say that dark mode for Paper is now available! Audience This feature is available to all Dropbox Paper users, including our Basic, Pro and Plus subscriptions, not just those on a team subscription. How do I get it If you haven’t seen dark mode yet, you can flip it on from the “?” menu on the bottom-right of any Paper doc. You can also turn on dark mode from your computer’s system preferences. This is available on desktop, so get on there and start using it now! More ideas If you have more ideas on how we can improve our product then check out our Paper ideation board here, or our Dropbox Business ideation board here. Request improvements, suggest ideas, we’ll review them all! Thank you for helping to improve our product.Conquer 2023 - here's how Dropbox can help you kickstart your year
Now that the dust has settled on the holidays, it’s time to start thinking about the year ahead. We’re big fans of January here on the Dropbox Community Forum, it’s a great time for change, new beginnings, thinking big and getting excited for the upcoming year! We’re sure most of you already have some sort of New Year’s plans in place — whether it’s a simple resolution, a big lifetime event, goals that you’ve set, or a plan for full global domination. Whatever way you plan to grab 2023 by the horns, we’re pretty sure you’ll be able to use Dropbox to help keep your plans organized and on-track. Here are a few ways you could kickstart your year with Dropbox. Get more organized in work Personally, I want to try to organize my work day a little better and keep on top of all of my to-dos with military precision this year. I’ll be using Dropbox Paper to help me with this. Every week, I’ll create a new grid, with a column for every day of the week. Each of these columns will then have 3 rows, one for morning, one for afternoon and one for evening. Here, I’ll be making lists of everything I’ll be working on throughout the day and arranging it, depending on priority, into different days and times. This will allow me to organize my weekly workflow and make sure I keep on top of everything, from the mundane daily tasks to the big important projects. Below my weekly grid, I’ll have 2 lists, my to-dos and my deadlines. The to-dos will be for actions I take away from meetings or anything else that pops up that’s not in my normal workflow and could otherwise go under the radar. My deadlines will be for anything at all that’s time dependent, whether it’s attending a meeting, submitting a report or finishing up a project. Then, at the end of the week, I can collapse it down and move onto the next week, leaving me with a pretty substantial record of what I’ve been working on at any given time. Moving house Moving house is a pretty stressful experience at the best of times, add a really competitive rental market and record high rent prices (like we’re currently experiencing here in Dublin) into the mix and it gets even worse. One way to try and make this a little easier is by renting a property with a couple of housemates, but to do this takes a lot of cooperation and synchronization. If you see a house you want, you need to be ready to move on it straight away and there are a lot of documents you need to have at hand to help get ahead of the competition. You’ll need passports, payslips, references, contact details and anything else a landlord may ask for. A shared folder on Dropbox means that you and all your potential housemates can have all of these things saved in one place, with easy access, so you’re always ready to make the first move after a property viewing. You can see more of how Amy, our very own Community legend, used Dropbox when moving a couple of years ago here. Get your study on If you’re a student or planning to return to education in 2023, having all your files, study notes and assignments saved in a secure and accessible place is really important. It will make your student life a whole lot easier if you know you can pull up a document, save some notes or get a reading done on the go, no matter whether you have your PC, laptop, tablet or phone. Group projects are another challenging part of life as a student. With shared Paper docs you can make sure your entire team have access to the exact same information at all times, so there’s no excuse for the lazy one, and there’s always one. Document history will even ensure you never need to worry about anyone “accidentally” deleting their work. Find out more about how our very own Alex used Dropbox in school here. Plan a trip For me, part of the beauty of January is planning a trip. Whether it’s a short city break or a longer trip somewhere sunny (we don’t see too much of the sun in Dublin), I always organize a trip away at the start of the year. It gives me something to look forward to and can be great motivation for some of the other goals I set myself. There are a million ways to use Dropbox when planning a trip, whether it’s a list of what to pack, making an itinerary or documenting all the photos you take, you can do it all with Dropbox. If you’re planning a trip with a group, a shared Paper doc is an ideal way to make sure everyone has all the information they need. Flight times, hotel name, restaurant recommendations, anything that’s important, simply add it to the doc and everyone will be able to find it when they need it. You’ll enjoy yourself a lot more, when you know everyone’s on the same page. See how Dropbox’s @Susan meticulously plans her trips here. Whatever your plans for the year ahead may be, we really hope you get everything done and smash your goals. If you plan to use Dropbox to help, or if you’ve found it helpful with any plans you’ve made before, we’d love to hear about them so please let us know below!Notifications: calm or chaos? Tell us how you prefer to manage them
You know us, we are big fans of collaboration, but every now and then, we stumble across a topic that totally derails a meeting. While on a call, we noticed that someone on the team is walking around with over 94 unread texts, 50+ Slack notifications and a whopping 67,722 unread emails. We’re not going to name names though but when I picked myself up from the floor, it sparked a serious debate on our team and we came to the conclusion that there are two kinds of people, those who thrive in notification calm, and those who live for notification chaos - which one are you? In the interest of honesty, I am a firm believer that a clear notification screen is the only way. I avidly unsubscribe from emails I don’t want to see, I mark messages as unread so I can get back to them if needs be but I like to start my day with a clean slate. Our own Emma is a bigger fan of a well managed to-do list in Dropbox Paper, and you can read all about that right here. While it might make some people’s skin crawl, that means she can let her notifications pile up. I’m not convinced, but it works for her! To augment this ever fluid list, she’s a big fan of the Paper roundup emails and Dash to keep her on track with the many docs doing the rounds at any one time. To quote Emma herself on this, “every so often I'll clear them, but I have yet to miss anything with my chaos”. I also like how Drew (the CEO of Dropbox) has an OPP folder, which translates to other people’s priorities (or problems!)) to help manage those email notifications and understand what needs action on his part. You don’t have to take my word for it, check it out here. So, we want to know - how do you manage your notifications? Clear them? Keep them? Outright ignore them? Tell us in the comments below!
How do I find the "ID" of my Dropbox Paper Doc?
I am literally going insane, I have been searching for hours and hours and have tried talking to the Dropbox help bot, at this point I just feel like I'm on a reality TV show being pranked, I literally just want to find the "Paper Document ID" of my Paper Document so that I can do a bit of Python Please God help meHow have you used Dropbox lately?
So you might have seen our little exploration into how Dropboxers use Dropbox, from the small stuff like online games and to do lists, right up to the big stuff, like buying a home and sharing baby photos. In fact, I’ll be back soon to share how I recently used Dropbox to take the pain out of planning a wedding (tips and tricks incoming). Great and all as it is to hear how we use Dropbox, we want to know how you use it! Day to day, big projects, sharing files with friends and family - we want to know about it. Share in the comments below, and if your tips are truly inspiring, who knows, you might even earn the Mighty Badge and the extra space that comes with it!Integrating Dropbox Paper with Dropbox
Paper is a Dropbox product, but what's the relationship between Paper and Dropbox itself? We're here to tell you! Here are the basics... Can I access my Paper docs from Dropbox? You can access Paper by clicking the Paper tab on dropbox.com or by navigating to paper.dropbox.com. If you don't see a link for Paper and you use Dropbox Business, your team admin may have disabled Paper. Contact your admin to discuss access to Paper. Can I access my Dropbox files in Paper? While you can’t directly access your Dropbox files in Paper, you can link or embed a file from your Dropbox directly in a doc (for example, an image or media file): 1. Click an empty line in your doc 2. Click the Dropbox icon 3. In the pop-up window, select the file you'd like to add to the doc. Do I need to be signed in to Dropbox to access Paper? Yes, you must be signed in to Dropbox to access Paper. If you aren’t signed in to Dropbox, you are prompted to sign in when you visit the Paper homepage. Learn more about using Paper and Dropbox together here. How do you integrate Paper and Dropbox? Do you use both? If yes, how do you leverage both for your own work or to collaborate with your team?How we use Dropbox: Susan
You might have seen our recent post about using Dropbox to help to get the most from your vacation (and we hope you use that information!) and we are delighted to share some more tips from our own teammate, Susan. In this ‘How we use Dropbox’ Susan discusses how she keeps track of her documents and photos from start to finish, from creating a Dropbox folder to store important documents, to sharing files so everyone knows the plan for the trip. Before my trip: Before I set out on holiday, I like to create a Dropbox folder for my trip. In it, I keep important documents like flight confirmations, hotel information, passports, and visas. That way, during my trip when things can tend to get chaotic or busy, I have a go-to folder where I can access all my travel-related paperwork. I also use Dropbox Paper to create itineraries that include daily schedules and lists of restaurant recommendations. I share these files on Dropbox with any friends/family that are coming on the trip with me. During the trip: Depending on the plan for the day, I will sometimes tag my friends or family members in the Paper doc itinerary and just double check we’re on the same page about the plan for the day. It’s easier to get that information sorted before we leave the hotel so I either do it the night before or the morning of so that we don’t have a moment of stopping in the middle of a busy street and being the tourists everyone hates. After the trip: And then, once I return from my trip, I like to create a subfolder and move all the photos I took while on vacation into that subfolder. Doing this helps me stay organized and save all my vacation memories in one place. It also makes it really easy to share those photos with the people from the trip - even if they don’t have a dropbox account. I love these tips - especially the ones to avoid being a hated tourist! We want to know so drop your tips in the comments and who knows, we could share your tips here too! Looking for further inspiration? See how Vicker organizes team files or how Emmet uses Dropbox to organize photos - especially useful if you have lots of pictures from your vacation.Dropbox Basic: work outside the box
If you work with more than one person, you more than likely have needed to share a document or file to work simultaneously or receive feedback. With your Dropbox Basic account, you collaborate with friends and family and work outside of the box. Even if they do not have an account, you can still collaborate with them! Dropbox has made it easy to share files with friends and collaborate on projects. Share files with friends and family I recently learned that you can share files from Dropbox with friends or family that do not have an account. When you share a file or folder using Dropbox, the recipient receives an email with a link to the file or folder. The recipient does not need a Dropbox account to view or edit it though. Just this past week, I shared a Paper document with my sorority sister, and she was able to view and edit the file without any issue. On the file was a to-do list for the both of us and we worked together on the document. Learn more about how to add to-do list to your paper document. You can also control whether people can edit or view your files and folders when you share them and even after you share them. Edits and comments that’s made to a shared file or folder are updated live for everyone they’ve been shared with. This allows for any changes to projects to be implemented right away and ensures everyone is on the same page. Ways to Collaborate Sharing files is usually top priority when working with others. With Dropbox apps and integrations, sharing, syncing and collaboration is made easy. Whether you are sharing a school project, presentation, bachelor trip details, or planning your 30th birthday party, it is likely that you will pass the file along to someone else for their input. As sad as this may seem, Summer vacation for students and teachers will be ending in about 1 month. The time will come during the school year where you will have to participate in the good ol’ school project. The conversation of how you will collaborate to ensure everyone is working together always comes up, and you can suggest using Dropbox. With your Dropbox account, you can collaborate with your school project team members that do not have a Dropbox account. You can use word processing applications such as G-Suite and Microsoft Office Online. Learn more about how to use these integrations. This will allow for an automatic sync after each team member contributes to the project. Your Dropbox account allows you to collaborate with multiple team members from multiple locations at one time. It’s a big year for celebrating! Gathering in large groups has finally become a norm since 2020. People have planned large parties and events to celebrate weddings and birthdays. To do this, you will likely collaborate with friends and family virtually. Don’t forget that you can use Dropbox Paper to create a guest-list, or a to-do list where you can tag the other party hosts. You can even create the invites with Dropbox’s Canva integration. The beauty of using your Dropbox account for tasks like this is that you can use 3 different applications and all users can access files in one place. Things to know when collaborating When collaborating on a file, Dropbox has features that allows the file to be shared and protected when multiple people are editing. Dropbox has collaboration tools for sharing work, and guards old documents by locking the file or creating a conflicted copy. Here are some tips and tricks you can use to collaborate. Create link: Create a link with Dropbox that allows you to easily share the files with friends and teammates. To create a link: Open the Dropbox folder in File Explorer (Windows) or Finder (Mac). Right-click or command-click the file or folder you'd like to share. Click Share…. If a link hasn't been created, click Create link. The link is copied to your clipboard. Create a to-do list: When saving, sharing and collaborating on files and folders, you can add a checkbox that becomes tasks for the people you are working with. When you or someone else with permission click a checkbox, the line of text next to it is crossed out with a strikethrough. Mention someone: To notify collaborators, click the @ icon. This allows you to insert the email address or name of someone in your Dropbox contacts. The person is notified by email and their Dropbox account shows that they have been tagged in a folder. This is a helpful and easy way to communicate asynchronously. Your Dropbox Basic account is a great way to work with family and friends. Leave a comment and tell us how you use Dropbox to collaborate with family and friends!Dropbox Basic: Learn the Basics
If you are reading this, chances are you are new to Dropbox. Welcome! Many of us begin our Dropbox journey with a Basic Account, which has so many perks, and of course, it is free! The basics of your Basic account: Users and Space The Dropbox Basic account allows for 1 user. This means you are the only person that can use this account. But don’t worry, one user doesn’t just mean one device - you can have 3 different devices connected to your Dropbox account. I connected my dropbox account to my phone, tablet, and laptop. When I was in Ghana, I was able to access all of my files from my phone, and to upload some photos. Want to learn more about connecting your mobile devices? Discover how to make the most of your mobile access to Dropbox. Using your Dropbox Basic account: So to get started, you can upload almost any file type to your Dropbox account and keep your important files safe! Whether it’s music files, pictures, media, documents, simply upload and you can access your files anytime, anywhere! With a Dropbox Basic plan you have 2GB of space to use. And of course, we keep your files safe! Dropbox uses multi-factor authentication to ensure that all of your files are secure. Check out how Dropbox uses encryption to provide security for your files. When I received my first multi-factor message I said to myself, “Come on Safety”. Dropbox Basic tools you might not know about: The tools within Dropbox are the real secret sauce. Here are some Dropbox features and products you might not know about, check them out below and find out if they can help you to make plans, organize files and save time! Dropbox Paper is a collaboration tool with endless possibilities! Charts, headings and formatting is made easy with one click, LITERALLY. This program is great for creating proposals, project plans and just quickly taking notes. The best part of it is that it takes up very little space in your Dropbox account. Trust me, I make paper docs for all of my todo lists, to plan family trips and to organize any personal projects. Paper has truly become one of my favorite products to use. HelloSign allows you to send 3 documents for eSignature per month. In the digital world we live in, this is a perfect way to get a signature from someone you may not see in person. Explore HelloSign, a simple and easy way to get documents signed securely online. I recently needed a contractor to sign a document that I drafted to fix my home and the document was signed and sent back to me within minutes. And of course, the signed docs are safe and secure too! Dropbox Capture is a tool used to Capture the attention of the person you‘re chatting to. With Capture you can share your thoughts with screenshots, GIFs, or simple videos recorded right on your screen. The upside is that you can clearly say what you mean without scheduling another meeting. Learn more about how to use Dropbox Capture. Having a Dropbox Basic account is more than just a space to store your information. Use Dropbox to manage and organize your files, whether it’s for a project, sharing memories or connecting with others. 😁 Will you use these tips to make the most of your Dropbox Basic account?
