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FAQ
11 TopicsDo people back-up their Dropbox files?
Hi all, A recent cyber audit in our organisation recommended we back-up our entire Dropbox. We are an organisation of approx 50 employees. We use MFA for Dropbox access and use Dropbox exclusively for filing across the entire business. Does anyone else choose to back their Dropbox files up and why? The research I've done of Dropbox shows it to be pretty robust. I get a non-committal, politicians-style answer from the auditors, as to whether they think this is business essential or a nice-to-have, and am interested in what others opinions are. Thank you.1.1KViews0likes3CommentsSetting up your Dropbox Business Account
If you’re joining an existing Dropbox Business account, here’s some tips on keeping things organised. Keep your personal files separate from your work files with this how-to guide -https://www.dropbox.com/help/business/join-team-existing-user You'll want to do a couple of things before transferring an existing account to a Dropbox Business team: Verify that all of the files and folders that you want to transfer are in your Dropbox Remove any files or folders that you don't want to transfer to a Dropbox Business team Once that's done, you can verify your email address and join a Dropbox Business team. Every Dropbox account is linked to an email address, which allows you to verify your identity and receive notifications about your account. Read more… Set up online only to keep your work files from filling up your hard-drive. Access every file and folder in your Dropbox account from your computer, using virtually no hard drive space. Online only is available for Dropbox Professional customers, and members of Dropbox Business teams. Read more… And if you’re an Admin, there’s some amazing data waiting for you in your dashboard. Find out more -https://www.dropbox.com/help/business/admin-dashboard The Dropbox Business admin dashboard provides key insights into your team’s activities as well as shortcuts to important and common admin actions. Read more… Got any tips to add, or have a question about setting up that hasn’t been answered? Post them below!3.5KViews0likes0Comments[tips] 3 easy ways to protect your company's data
1. Use strongandunique passwords One easy way to check both of these boxes is to use a password manager like 1Password or LastPass. It’s a solution that’s convenient for employees, but secure enough to keep IT admins happy.Tip: Encourage employees to practice the same good password habits with personal accounts—many successful attacks on businesses start with a stolen personal password or user name. 2. Enforce two-factor authentication Two-factor authentication — which typically involves a mobile app—is another must. Even if your password is stolen, it will serve as a backstop, preventing hackers from accessing your account. The problem? Onlyabout 30 percentof people use two-factor authentication, andnearly three-quartersof IT decision makers admit receiving complaints from employees who use it.Tip: Some services let you use aUniversal 2nd Factor security key, a physical alternative to two-factor authentication that can also protect you against phishing attacks. 3. Push all software updates Everyday users don’t always understand how important bug fixes and security patches can be. Ideally, IT teams and business owners should force software updates across employee devices if they haven’t been updated within a few days. How about you?How are you keeping your company's data safe?3.2KViews1like1CommentThings you can do with Dropbox Paper
1. Holding brainstorms You’ve likely participated in your fair share of brainstorms, but what happens when your team is scattered across three offices and three time zones? Paper is designed to help you grow ideas with others, even if everyone can’t meet in the same room. Your team can easily add photos and videos, jot down quick thoughts, and add comments in the margins. Collaborators can use emoji and stickers to show how they feel about each idea, making comments feel like conversations. It’s the creative space for a brainstorm in the convenience of a simple doc. 2. Taking meeting notes Sometimes you need a doc with a bit more structure than a free-wheeling brainstorm, like when you’re taking notes for a meeting. Here, Paper makes organization and quick formatting a snap. Start a bulleted or numbered list on the fly, or share the doc with colleagues if you need them to jump in. Easily add headings and subheadings, and Paper will smartly organize each section in a table of contents on the left. When the meeting’s over, you can group the most important items in a table for quick reference, or add highlights to emphasize a few key lines—perfect for co-workers who missed the team sync. Discover more things you can do with Paper on our blog!13KViews4likes11CommentsOrganizing Your Team
There are lots of different ways to organize your Team. As an Admin, you’ll know what suits your company best, but here’s some tips on how to get started. https://www.dropbox.com/help/business/team-space-overview With the new Dropbox Business, your team shares a team space. Everyone on your team can access the team space, and everyone sees the same folder structure. You have Team Folders, and your own team member folder. You can find out more here on our Help Center. Read more… https://www.dropbox.com/help/business/groups You can organize members of your team into groups. Share a folder or file with a group to grant access automatically to all group members. There are 2 types of groups, Company-managed groups and User-managed groups. Find out more on our Help Center. Read more… Got any advice for new Admins from your own setup? We’d love to hear it, just post below!5.7KViews0likes1Comment[video tutorial] How to use Dropbox Smart Sync and save space locally
Dropbox Smart Sync allows you to choose whether to save your Dropbox files locally on your computer or keep them online-only in the cloud Level: Intermediate Questions about how to use Smart Sync? Leave it in the comments below14KViews5likes2Comments