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Forum Discussion
Linked excel sheets not updating
I have a question that has been puzzling my team as we use Excel as our main system in our business, with many separate files that have cells linked together.
We have a shared file on dropbox...
Hi Dhwestfield
You almost certainly need to be using the desktop versions of Excel on your machines for this to work. However what I would say is that the other issue you MAY run in to is that if in Excel the links are not configured as relative (if thats possible) they wont work and update unless every single user has exactly the same folder structure set up. This is because if not Excel wont know where to find the files as they wont be where its expecting them.
Mark
Super User II
Super User IIHi Dhwestfield
You almost certainly need to be using the desktop versions of Excel on your machines for this to work. However what I would say is that the other issue you MAY run in to is that if in Excel the links are not configured as relative (if thats possible) they wont work and update unless every single user has exactly the same folder structure set up. This is because if not Excel wont know where to find the files as they wont be where its expecting them.
Thank you! This is helping us get closer to our goal, very helpful. Now this leads me to the relative links issue.. Any insight on how to ensure that works? I used the desktop version and I was able to have the information flow through to a linked excel spreadsheet, but when I opened the file it prompted me to update the file, and then im assuming that because our folders are not all set up the same my computer had me locate the file in my documents in order to pull the information. It would be great if we could find a way to have the links be "relative", so that it could smoothly update the files.
One side observation I have noticed is when I select a linked cell, in the function bar it shows the employees name who made the link, and only that employee can smoothly update the files. I am wondering if creating the "relative" links will cause the names to go away therefor allowing everyone to freely update the files and flow the information from other files through.
Example of one of the function bars is:='C:/Users/**EMPLOYEE NAME**/Dropbox/SeptemberShared/Portfolio/[September Porfolio.xlsx]Holdings!$F$22
Thank you for any insight you may have on this, it is very appreciated
Hi,
I have encountered the same issue and was unable to find an acceptable solution neither from office nor from dropbox...
Since the problem is with the Users/**employee name** problem, just move your dropbox folder directly to C:\ and you won't have the issue anymore.
Sorry for the screen capture in french but you can find the option in the sync tab of your account preferences.
And all employees should do that and ensure that new employees directly install dropbox in C:\ instead of their username folder.
2.13.0.02.13.0.0Will this still work when the new update comes along?
On the Mac side apparently;
- "Your Dropbox folder will be moved to ~/Library/CloudStorage."
Which is in the Users folder, and to add insult to injury;
"Changing the location of your Dropbox folder is no longer supported by macOS."
Pretty terrible for working on shared files.
